Scientific editing and translation

This page summarizes important points about ELSS editing and translation. We hope that your awareness of these points will facilitate prompt initiation of the service you request and avoid delays. If you are already familiar with the points summarized here, then you can skip this page andproceed to the Work Request form.

To deliver the highest practical standard of editing and translation, before work can begin on each request, ELSS must achieve a shared understanding with the client about the context and every relevant detail, and receive complete materials. If you reserve service in advance, we can check many details in advance, reserve the optimal editors or translators for your document, and get the work started more quickly.

• 1. Clear details Our editors and translators need to understand the current status of your document. For example, we handle editing requests for documents for which ELSS has edited earlier version(s) in a special manner: Click here for details. For editing or translation of parts of a document, the parts to be included or excluded from the work must be clearly indicated (highlight or text color). Please be available on the day you submit your Work Request form and the following business day to answer any ELSS questions.
• 2. Complete documents and related materials Even if you are ordering editing or translation for only part of a document, please submit all relevant materials, including all figures, tables, reference lists, supplementary data, and any other accessories to the text. If your document has been reviewed by a journal, the journal editor’s decision and the reviews may help our editors to better understand the context.
• 3. Editors or translators available Unless you have reserved in advance, ELSS will check editor or translator availability as soon as the details of each project are clear and the materials complete, but our team works in many time zones and availability might not be clear for a day or more.
• 4. Delivery deadline For documents that exceed the page limit for your speed of service, we will add a day(s) to extend the delivery deadline. You can calculate such extensions, if any, here or ask us to check.

• File name Please use only letters and numbers in the names of files to be uploaded. Do not use symbols other than the period.
• Limited number and total size of files uploaded In the Work Request and Reserved File Upload forms, up to 25 files totaling no more than 20 MB can be uploaded. If you need to send more, then please contact ELSS for alternate arrangements.
• Tables If table contents are to be edited, then provide themin editable form(preferably using Microsoft Word’s table function), not as image objects.
• Tracked changes and comments by the author may be accepted and comments deleted before editing, unless you instruct us otherwise.
• Style and format of a document Although ELSS tries to preserve the author’s format, ELSS is not responsible for preservation of complex formats like double columns or the journal’s template when these hinder our work, for example by obscuring content.
• LaTeX We prefer to work on Microsoft Word docx files. LaTeX lacks change tracking and commenting features, which hinders editing. If you need your journal submission to be in LaTeX format, then we recommend that you format in LaTeX only after dealing with revisions and feedback from ELSS editors. If you insist that we edit your LaTeX formatted document, then please prepare an MS-Word version and upload it together with the native LaTeX file and a LaTeX-generated PDF. How ELSS handles LaTeX files